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COUNTRY CONFERENCE VENUE TARIFFS

PACKAGES

DAY PACKAGE – R205.00 PER PERSON MINIMUM 10 PEOPLE
Venue hire is inclusive of the following :
Screen
Flip chart with paper and pens
Cold bottled water
Mints
Optional extras:
Note pad and pens
Proximer
Tea, Coffee & juice on arrival @ R10.00 per person
Refreshments – includes 2 teas
10H30 Tea, Coffee  & Biscuits 
15H30 Tea, Coffee, Scones & Muffins OR Sandwiches
Conference Lunch – Chefs Choice
Lunch served at 13h00
A Bar will be available for refreshments at an additional cost.
Lunch option can be change to dinner or braai option at an extra cost

OVERNIGHT CONFERENCE PACKAGE
All of the above inclusive of
Buffet breakfast
Buffet Dinner
Accommodation

SINGLE PER PERSON  PER ROOM             R 835.00
TWO PERSONS SHARING PER ROOM        R685.00
GROUP SHARING FAMILY STYLE UNITS    R605.00 MINIMUM 4 PERSONS PER UNIT

ADVENTURE ACTIVITIES
• We have a variety of team building and adventure activities on site. Please find examples hereafter
• We have found that the casual, outdoor type of venue we offer is conducive to teambuilding and de-stressing. Please would you advise your delegates to dress casually. We have had “high heels” etc. in the past, where some persons have not been informed, which has resulted in discomfort. Please supply a full list of names of all persons and your preferred room allocation for each person.

No person under the influence of alcohol will be allowed to partake in adventure activities and will still be charged for the activity booked.

Please note numbers for various activities cannot be changed at the last minute or cancelled as we employ guides for specific activities as arranged by you on booking.

Activities Rates: prices subject to change
• Abseiling         R125.00 pp.
• Canoe trails     R 50.00 pp.
• Paintball shooting    R 60.00 pp.- R130.00 pp. (dependant on number of balls used)
• Quad Biking.
20 minute @ R 95.00 per person (twenty minutes to half hour beginners trip)
1 hour trip @ R225.00 per person.
2 hour trip @ R340.00 per person.
GAME CAN BE VEIWED ON THE QUAD BIKE TRIP.
• River Cruise. (Duration, 1 ½ to 2 hours) (DEPENDING  ON TIDE) @ R50.00 per person. Minimum persons 20 i.e. Minimum charge R1000.00 Maximum 30 persons.
• Obstacle course @ R85.00 pp or R65.00p.p for over 10 people
• Archery R95.00 p.p. or R75.00 pp for over 10 people
• Pellet Gun Target Shooting R 50.00p.p
• Teambuilding  Activities R 95.00p.p – R 125.00 pp Various activities.

Within this framework of activities we can do: -
• Orienteering / Hiking trails.
• Provide a clinical Psychologist – an extra expense involved.
• Put a combination of games together involving abseiling /quads /obstacles /canoes etc.
• Go to beach on the cruiser for touch rugby or just to swim
• We can go basic “budget” or the “full works” dependant on your Budget. We have organized mini” amazing races “and “survivor “type activities.
• Please feel free to come and visit the resort, so that you can see the set up for yourself.

CONDITIONS
THIS IS AN ENQUIRY ONLY

• IN ORDER TO MAKE A BOOKING  A DEPOSIT OF 50% OF COST IS PAYABLE IN ADVANCE – ONCE YOU HAVE DECIDED ON MEALS D AND ACTIVITIES A PRO FROMA INVOICE WILL BE SENT TO YOU IN ORDER FOR YOU TO MAKE A 50% DEPOSIT. THE BALANCE IS DUE A WEEK PRIOR TO FUNCTION DATE.
• SHOULD WE NOT RECEIVE A 50% DEPOSIT YOU DO NOT HAVE A BOOKING.
• BAR BILL MUST BE SETTLED DIRECTLY WITH RESTAURANT BEFORE DEPARTURE. AS WE HAVE A FULLY EQUIPPED AND LICENSED BAR , GROUPS MAY BRING NO ALCOHOL INTO OR OUTSIDE THE CONFERENCE ROOM, RESTAURANT, BAR AREA OR BRAAI FACILITY. SPECIFIC BAR NEEDS MAY BE REQUESTED BY PRIOR ARRANGEMENT.
• ANY BREAKAGES/DAMAGE TO PROPERTY MUST BE PAID FOR.
• FINAL CONFIRMATION ON DELEGATES NEEDS TO BE CONFIRMED IN ADVANCE.  SHOULD NUMBERS BE REDUCED AT SHORT NOTICE THE CLIENT WILL BE HELD RESPONSIBLE FOR PAYMENT .
• CANCELLATION FEES ARE AS FOLLOWS
30% of total confirmed rate if cancelled 4 weeks prior to arrival
50% of total confirmed rate if cancelled  02 weeks prior to arrival
100% of total confirmed rate if cancelled 7 days prior to arrival
• THE PERSON IN CHARGE/ RESPONSIBLE WILL BE THE LAST TO VACATE THE PREMISES, HAND IN KEYS AND MAKE PAYMENT OR ARRANGEMENT THEREOF WITHIN OFFICE HOURS .
• THE MANAGEMENT RESERVES THE RIGHT TO EXPEL ANY PERSON FOR MISCONDUCT OR UNRULY BEHAVIOUR WHILE ON AREENA RESORT PROPERTY.
• THE MANAGEMENT AND STAFF OF AREENA RESORT CANNOT BE HELD RESPONSIBLE FOR ANY LOSS OR INJURY SUSTAINED BY ANY PERSON WHILST ON AREENA RESORT PROPERTY.
• BOOKING IN TIME FOR ACCOMMODATION NOT BEFORE 3 O’CLOCK, DEPARTURE TIME NOT AFTER 10.30 AM UNLESS ARRANGEMENTS HAVE BEEN MADE WITH THE OFFICE. NO ARRIVALS AFTER 8PM.
• FINAL NUMBERS FOR MEALS SHOULD BE FINALIZED 48 HRS BEFORE THE MEAL IS TO BE SERVED. SPECIAL MEAL REQUESTS, I.E. VEGETARIANS, ETC. MUST BE CONFIRMED AT THE SAME TIME AS THE NUMBERS FOR MEALS.
• THE RATES QUOTED DO NOT APPLY TO HIGH SEASON PERIODS OR LONG WEEKENDS

 

BOOKINGS ARE ONLY MADE ON RECEIPT OF YOUR 50% DEPOSIT WE DO NOT MAKE PROVISIONAL BOOKINGS
KINDLY FAX THROUGH THESE DETAILS BELOW IN ORDER FOR US TO MAKE OUT A PROFORMA INVOICE FOR THE DEPOSIT REQUIRED.
PRICES SUBJECT TO CHANGE WITHOUT NOTICE.
PRICES DO NOT INCLUDE VAT.

 

 

Group details – PLEASE fill in and fax back
TO :043 7343312 for your quotation

DATES  REQUIRED ……………………………………………… COMPANY NAME :…………………………………………………………………………. COMPANY VAT NUMBER ……………………………………………………. ADDRESS………………………………………………………………………. CONTACT PERSON ………………………………………………………….. TELEPHONE:……………………………………………………………………  FAX NO:……………………………………………… CELL NUMBER……………………………………… E-MAIL ADDRESS …………………………………………………………….. NAME OF PERSON IN CHARGE AT FUNCTION (if different to above) …………………………………………………………………………………….. CELLPHONE ……………………………………………………………. NUMBER OF PEOPLE IN GROUP…………………………………… IS CONFERENCE VENUE REQUIRED /HOW MANY DAYS ? ………………………………………………………………………………………………… HOW MANY PEOPLE REQUIRE ACCOMODATION? SPECIFIC REQUESTS ……………………………………………………………………………………. …………………………………………………………………………………… …………………………………………………………………………………… A LIST OF NAMES OF ALL IN THE GROUP WILL BE REQUIRED FROM YOU WITH SPECIFICS OF SHARING/ SINGLE ACCOMODATION. ARE TEAM BUILDING ACTIVITIES REQUIRED? SPECIFIC REQUESTS ……………………………………………………………………………………… ……………………………………………………………………………………… ……………………………………………………………………………………… ……………………………………………………………………………………… ……………………………………………………………………………………… ESTIMATED TIME OF ARRIVAL……………………………………………… ESTIMATED TIME OF DEPARTURE…………………………………………. NUMBER OF DAY VISITORS EXPECTED………………………………….. AREENA RESORT TRUST ACCOUNT DETAILS: ABSA BANK ACC. NO. 01094590112 BRANCH CODE 632005   MENU SELECTION NUMBER OF PERSONS TO BE CATERED FOR: ______________ DAY 1 – please select meals required for the day /choices and numbers BREAKFAST 08H00 TEA ON ARRIVAL  TEA SEVED AT 10H30 LUNCH 13H00 TEA SERVED AT 3H30 DINNER 19H00 BUFFET OR BRAAI   DAY 2 MEAL CHOICES BREAKFAST  08H00 TEA ON ARRIVAL  TEA SERVED AT 10H30 LUNCH 13H00 TEA SERVED AT 3H30 DINNER 19H00 BUFFET OR BRAAI DAY 3 MEAL CHOICES BREAKFAST  08H00 TEA ON ARRIVAL  TEA SERVED AT 10.30 LUNCH 13H00 TEA SERVED AT 3.30 DINNER  19H00 BUFFET OR BRAAI VEGETARIAN MEALS REQUIRED OR OTHER SPECIFIC REQUESTS MUST BE ARRANGED